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【Sales】HERP4.0 Operation Manual

Version:(v. 1.0)
Updated Time:2024-12-8


目录


简介


功能功能简述
1Quotation
  1. 【Add】Add a new quotation for the client
  2. QueryQuery quotation forms according to specified conditions.
  3. EditEdit the quotation, only editable when saved but not submitted for review.
  4. 【Copy】Create a duplicate quote for quick quoting of the same customer.
  5. 【Create Group】For quotations that have been submitted for review and have a status of "Approved", you can perform a "create group" operation, a group will be created base on the quotation information.
2Clue Management
  1. 【Add】Update the obtained clues in the system for future tracking and management.
  2. 【Query】Query clue forms according to specified conditions.
  3. 【Convert】Convert the Clue into a customer after confirming that the client is willing to place an order or accept quotations for consideration.
  4. 【Batch Transfer】Transfer the person in charge of the clue to another colleague for work adjustment.
  5. 【Batch transfer to clue pool】Transfer the clues you can't follow up on into the clue pool, so others can take them.
3

Clue Pool

  1. ClaimTake the Clue in  the clue pool to follow up
  2. 【Distribute】Assign the clues to other people, and the person assigned will be responsible for following up.
  3. 【Batch Claim】Select and claim clues in pool, to be followed up by yourself
4Customer Management
  1. 【Add】Adding new customers in the system, and after review by the BM, quotations and group bookings can be processed.
  2. Query】Query customer according to specified conditions.
  3. 【Edit】Edit and update the existing customer's information, including payment details, invoicing details, contact person, and the sales person.
  4. 【Add Clue】Business opportunities can be created for customers, and quotations can be made based on these opportunities later.
  5. 【Batch Transfer】Select customers and change their responsible person when needed.
  6. Transfer to cumstomer poolSelect customers and transfer them to the customer pool, making them visible in the public sea so that salespeople who need them can claim them.
5Customer Pool
  1. 【Query】Query customers according to specified conditions.
  2. 【Claim】Claim the customer to follow up.
  3. 【Ditribute】Assign the customer to someone else, and the person assigned will be responsible for follow-up.
  4. 【Batch Claim】Select customers in bulk and take responsibility for following up with them.
6Business Opportunities
  1. 【Add】Add new business opportunities for specific customers to follow up with.
  2. 【Query】Query business opportunities according to specified conditions.
  3. 【Edit】Edit business opportunity, update business opportunity information
7Inquiry
  1. 【Initiate an inquiry】Initiate an inquiry for a single resource, the inquiry initiated here will not be associated with any group or quotation.
  2. Type filteringFilter the inquiry form by resource type
  3. Business/Group AssociationIf the inquiry initiated was not previously associated with a group or quotation, it can be retroactively linked after the inquiry.
  4. Inquiry CancellationIf the quotation task has not been completed, it can be canceled. After cancellation, the operator will receive a notification and stop executing the related task.
  5. 【See more】Check the detailed results of the completed inquiries
8

No Contract Application

  1. 【Add】Create a new application  which will enter the approval process upon creation
  2. 【Query】Query Applications according to specified conditions.
9Group Managment
  1. 【Query】Query groups according to specified conditions.
  2. 【Copy】Copy group information for edit
  3. 【Cancel Group】Canceling the group will also cancel all tasks related to the group. The cancellation of the group needs approval.
  4. 【Receivable Calculation】Calculate the receivables for the current group and generation of a receivables invoice base on the calculation.
  5. 【送签】更新对应团组的送签信息,每次上传均会记录为一次送签信息,请不要重复上传,如果重复上传请更新
  6. 【出签】更新对应团组的出签信息,每次上传均会被视作最新的出签总数,请以总数上传
  7. 【封团】人工操作对团组进行封团处理,仅在无法自动封团时使用
  8. 【团组详情页】查看团组的详情,包含团组相关的全部信息(基础信息、报价信息、询价记录、资源任务、财务信息等)。同时,如果需要对团组信息进行编辑、任务进行确认等操作,也需要在详情页进行。
10反封团申请
  1. 【反封团申请】在需要时提交新的反封团申请,提交后会进入审批流程
  2. 【查询】按照指定条件查询反封团记录
11反结团申请
  1. 【反结团申请】在需要时,提交新的反结团申请,提交后会进入审批流程
  2. 【查询】按照指定条件查询反结团记录
12应收管理
13收退款单作废申请
14收款/退款单
15收款单明细
16退款单明细
17发票管理
18未下单情况

一.编写目的

方便用户使用HERP 4.0系统,快速了解系统及本公司业务流程。


Tips:同时按住 【ctrl+f】可打开搜索,快速找到想看的功能说明


二.术语说明


  1. 线索:潜在的客户,尚未正式成为客户但是有商业机会可以跟踪
  2. 客户:正式的客户,可以创建商机、报价、或下团(新客户需要审批通过后才可进行这些操作)
  3. 商机:商业机会,针对客户创建商机并可进一步针对商机进行报价
  4. 报价:旅行行程报价,针对客户或商机进行报价,支持简易版和高级版报价。(简易和高级是指报价的详细程度,均基于行程)
  5. 团组:正式的旅行行程,团组只能基于报价转下团生成,生成后系统会自动推送询价任务给op
  6. 询价:针对单个资源或一组资源的询价,一般用于报价或下团



三.适用对象

适用用户:销售部

适用浏览器:360(极速模式),火狐,搜狗,谷歌浏览器,建议使用谷歌浏览器62及以上版本,火狐57及以上版本。



四.功能说明


操作界面


报价































线索管理





线索池


客户管理





公海管理




商机管理









询价管理




无合同下团





团组管理




























五.用户支持

  • 常见问题

    • 列出用户可能遇到的问题及解决办法。

    • 示例:登录失败时,检查用户名和密码。

  • 联系信息

    • 提供支持团队的联系途径。

    • 示例:技术支持邮箱:it@hiseas.com

  • 需求对接与划分:https://wiki.hiseas.com/x/8YINAQ
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